1. Who may use the service
You must provide accurate information, be legally capable of accepting these terms, and have authority to act for any institution you register or administer. Student, researcher, reviewer and staff accounts may require an approved institutional email, invitation, role or verification.
2. Accounts and security
Keep credentials and verification codes confidential, use only your own account, and report suspected compromise promptly. Institutions are responsible for assigning appropriate roles, removing access when responsibilities change, securing administrator email accounts and protecting their own Campus servers or connected storage. We may suspend access to protect users, investigate misuse, comply with law or enforce an institution's subscription and access rules.
3. Repository submissions
A depositor must provide accurate metadata and confirm that the submission is original, authorised or otherwise lawful to deposit. The depositor must identify restrictions, confidentiality, third-party content, licences, embargoes and required permissions. Submission does not guarantee publication. The responsible institution controls academic review, correction, rejection, embargo, access classification, publication and withdrawal decisions.
4. Access and permitted use
Public metadata may be searched, cited and harvested through published interfaces subject to reasonable rate limits and applicable rights. Files may be open, metadata-only, view-only, institution-only, restricted, embargoed or private. Do not bypass controls, share temporary access links, defeat watermarks, scrape protected content, misrepresent authorship, or use repository material contrary to its licence, copyright or applicable law.
5. Prohibited conduct
Do not upload malware or unlawful material; impersonate another person; probe or disrupt the service; interfere with tenant isolation; attempt unauthorised access; submit fraudulent payment or identity information; harass users; automate abusive traffic; or use the platform to violate privacy, confidentiality, copyright, consumer-protection, anti-discrimination or other applicable law.
6. Institutional services, fees and changes
Plan, price, billing period, storage model, renewal, support scope and any refund/cancellation terms are stated in the accepted proposal, order, invoice or subscription screen. Inrep Scholar will not charge an amount that was not presented through the applicable checkout or accepted institutional proposal. Institutions should review service terms before payment and contact support promptly about billing errors. Mandatory consumer rights are not excluded by these terms.
7. Intellectual property
Authors and institutions retain rights they hold in repository content. They grant only the permissions necessary to store, process, review, display, index, preserve and distribute the content according to the selected access policy and deposit agreement. Inrep Scholar retains rights in the platform software, branding and original documentation. See the Copyright Policy and Takedown Policy.
8. Privacy and accessibility
Personal information is handled as described in the Privacy Policy. Data-subject and content-review requests are available in the Trust Center. Accessibility commitments and barrier reporting are described in the Accessibility Statement.
9. Service availability and external services
Maintenance, infrastructure incidents, internet failures, institution-operated servers and third-party email, payment, identity or storage providers may affect availability. External links and institution-hosted content remain subject to those operators' controls. We work to restore service and preserve data according to the applicable plan and agreement but do not promise uninterrupted operation.
10. Responsibility and legal limits
Each party remains responsible for its own unlawful conduct, negligence, security duties and content decisions. Any warranty disclaimer, indemnity or liability limit in an institution's signed agreement applies only to the extent permitted by applicable law. Nothing in these terms limits a right or remedy that cannot lawfully be excluded.
11. Complaints, suspension and termination
Use the contact page to raise a service or billing complaint and allow a reasonable opportunity to investigate. Privacy, accessibility and copyright channels remain available even when an account is suspended. On termination, access, export, retention and deletion follow the applicable agreement, law and Privacy Policy.
12. Applicable terms and updates
The governing law, dispute forum, service level, data-processing terms and authorised contracting entities should be stated in the institution's signed agreement. Material changes to these public terms will be posted with a revised date and will not remove mandatory legal rights.