Institutional repositories, submissions, metadata, protected access, and discovery in one calm workspace.

Inrep Scholar
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Repository workflow

The research repository built for African higher institutions.

Handle submissions, metadata, supervisor review, access control, and discovery without spreadsheets, email chains, or manual reporting.

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Built for institutional libraries, research offices, and graduate schools
Graduates and faculty in academic regalia at an institutional graduation ceremony

Built for

Institution Libraries Research Offices Graduate Schools Open Archives Data Stewards Compliance Teams
The problem

Most higher institutions already have the research. They cannot prove what happened to it.

Research sits across drives, inboxes, and disconnected records. When reviewers ask who approved a work, under which policy, and when, teams rebuild the answer by hand.

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Rows of bound theses and dissertations shelved in an institutional records archive, each spine labelled with the author, degree and year
Evidence gapThe work exists. The decision trail does not.
Metadata
Inconsistent at deposit
Review
Ownership is unclear
Reporting
Counts are rebuilt by hand
How a record reaches the public

One governed path from submission to discovery

Each hand-off has one owner, one recorded decision, and one visible next state.

  1. 01
    Student

    Submit complete metadata

    Required fields and the access request enter as one record.

    draft → submitted
  2. 02
    Supervisor

    Review the academic work

    Approve or return it with a recorded correction note.

    awaiting_supervisor
  3. 03
    Librarian

    Verify the repository record

    Check metadata, licensing, and access before release.

    awaiting_library
  4. 04
    Platform

    Publish with policy attached

    Apply the approved access rule to every request.

    9 access policies
  5. 05
    Public / Admin

    Discover and report

    Use the published record for search and reporting.

    discoverable
Built for repository operations

We help higher institutions manage the full lifecycle of their research outputs

One governed record connects deposit, review, access, discovery, and reporting.

31
Research output types
13
Tracked workflow states
9
Access policies enforced
01
Access governance

Apply the approved access policy automatically.

02
Metadata quality

Verify complete, standards-ready records before publication.

03
Reporting and discovery

Use one approved record for search, harvesting, and reports.

Aligned with repository, metadata, and privacy standards

OAI-PMHDublin CoreDataCiteORCIDControlled Access
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Repository

Recently published research

Browse the latest approved work from participating higher institutions.

Browse all records
Built for institutional repository teams

Meet a repository expert specializing in your institution type

Talk through your submission volume, storage model, and access rules with someone who has set up a repository before — not a generic sales call.

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A student working at a computer workstation in an institutional resource centre
FAQ

Common questions

What institutions ask before rolling out Inrep Scholar.

What is Inrep Scholar?

Inrep Scholar is an institutional repository platform for universities, libraries and research offices. It supports final-year projects, theses, dissertations, journal articles, datasets, public discovery, and compliance reporting, with a review workflow that routes submissions through a supervisor and a librarian before publication.

What is the difference between InRep Connect, InRep Cloud and InRep Campus?

InRep Connect links to files an institution already hosts elsewhere. InRep Cloud stores files inside Inrep Scholar's own private storage, with a protected viewer and access controls. InRep Campus is installed on the institution's own server — students, staff, submissions and files stay on that server, and only approved published metadata syncs to the central discovery index.

Can the system support multiple universities?

Yes. The platform supports institution-specific repositories, dashboards and public pages, with tenant boundaries enforced on the server for every request — a user from one institution cannot reach another institution's private records by changing a URL, slug, form value or record ID.

Can old PDFs be uploaded?

Yes. Existing PDFs can be uploaded record by record, or imported in bulk through the bulk upload workflow with row-level validation and duplicate detection.

Can it work on normal hosting?

Yes. The platform is built with PHP and MySQL, so it can be deployed on standard hosting that supports the required PHP extensions and storage permissions — InRep Campus in particular is designed to install on a university's own cPanel or server.

Are the research assistant, similarity search, and abstract generator tools free to use?

Yes. All of the public research tools are free for anyone browsing Inrep Scholar, with a fair-use rate limit to keep the service available for everyone. No account is required to use them — signing in is only needed to submit or manage your own records.

Start your repository journey

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