Institutional repositories, submissions, metadata, protected access, and discovery in one calm workspace.

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Inrep How it works Workflow

From upload to review to protected discovery.

A clear workflow makes repository operations predictable for students, researchers, librarians and administrators.

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Predictable workflow for non-technical teams
Institution admin Student Supervisor Librarian
Workflow One record, every stage Illustrative
submittedStudent · guided form complete
awaiting_supervisorSupervisor · approve or return
awaiting_libraryLibrarian · metadata & access
publishedSystem · access decision enforced
Institution archive boxes and repository records prepared for governed publication
7 stages from setup to discovery
The full sequence

What happens at every stage, and who is responsible

Seven clear stages. One visible owner at every hand-off.

  1. 01
    Institution admin

    Institution setup

    One-time setup

    Configure the institution, roles, programmes, and repository rules once.

  2. 02
    Student

    Student submits

    draft -> submitted

    Deposit the file, required metadata, supervisor, and requested access.

  3. 03
    Supervisor

    Supervisor review

    awaiting_supervisor

    Approve the work or return it through a tracked correction loop.

  4. 04
    Librarian

    Library review

    awaiting_library

    Verify metadata, licensing, document type, and access.

  5. 05
    Librarian

    Access enforced

    access_decided

    Attach the approved access policy to the record.

  6. 06
    System

    Publication

    published

    Release the approved record with its policy intact.

  7. 07
    Public / Administrator

    Discovery and reporting

    discoverable

    Use the same record for search, harvesting, and reports.

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Guides by role

Simple enough for non-technical teams

Ready to organise your academic archive?

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