Private file storage
Original documents stay outside public folders and are served through controlled application routes.
SECURITY & COMPLIANCE
Control access without hiding knowledge.
Protect sensitive academic documents while keeping metadata, citations, and discovery available to the right audience.
Controlled accessAudit-ready viewer
Viewer-only watermarkRequest approvedAudit log savedPrivate file route
CONTROLS
Security controls built around real repository work.
Every sensitive action should be visible, reviewable, and tied back to a record.
Signed PDF viewer
View-only sessions use expiring tokens to reduce uncontrolled access.
Watermarking
Protected pages can show session details to discourage misuse.
Role-based access
Admins, reviewers and institutional users operate with role-aware access.
Audit logs
Publication decisions, access requests and sensitive actions can be traced.
Access approval
Restricted files require a request and authorised institution decision before release.
Download control
Downloads can be limited to open-access records or approved temporary access windows.
Operational assurance
Repository teams can monitor service readiness and file-access quality through authenticated tools.
STORAGE OPTIONS
Institutions choose where their research files live.
Inrep Scholar manages metadata, discovery, workflow, citation, analytics, and repository presentation around the storage model your institution chooses.
| Question | External institution link | Inrep secure storage | Institution-owned storage |
|---|---|---|---|
| Who stores the file? | Institution/provider | Inrep Scholar private storage | Institution |
| Who pays storage cost? | Institution | Included in plan | Institution |
| Can Inrep enforce view-only? | Limited by provider settings | Yes, through protected viewer | Yes when integrated |
| Can the link break? | Yes, tracked by link health | No external link dependency | Less likely, depends on integration |
| Best for | Fast onboarding and pilots | Protected access and analytics | Enterprise/data sovereignty |
ACCESS MODES
Use the right access rule for each record.
Choose open access, metadata-only, view-only, institution-only, restricted, or embargoed access depending on policy and document sensitivity.
View repository examplesOpen accessMetadata onlyView-onlyInstitution-onlyRestrictedEmbargoed
Aligned with repository, metadata, and privacy standards
OAI-PMHDublin CoreDataCiteORCIDNDPRControlled Access