Student submission
Students submit approved academic work with guided metadata fields, file validation, and document-type-specific requirements.
PLATFORM FEATURES
Everything your higher institution's repository needs in one platform.
Inrep Scholar handles the full lifecycle of academic research — from student submission through supervisor review, librarian approval, controlled publication, access management, and compliance reporting.
Thesis
Journal Article
Dataset
Technical Report
RepositoryLibrarian review queueIllustrative dashboard
12Awaiting review
94%Metadata quality
2,847Published
98%Compliance
Awaiting libraryMSc Thesis · Computer Science
PublishedPhD Dissertation · Engineering
Correction neededFinal Year Project · Biology
31
Research output types supported
The research lifecycle
From submission to publication, in one place
Every record follows a governed process — no shortcuts, no spreadsheet tracking, no lost submissions.
Supervisor review
Assigned supervisors review, approve, request corrections, or reject — with mandatory notes for every decision.
Library review
Librarians check metadata quality, access policy, copyright, and file readiness. Atomic claim system prevents duplicate work.
Correction loop
Corrections return to the correct stage — supervisor or librarian. Students must upload a file or note to resubmit.
Document types
Highlighted research output types with custom metadata
Each document type has its own required fields, review path, and role-based submission rules — 31 types are supported in total; 10 of the most common are shown below.
Final Year Project
Undergraduate work with matric number, session, and degree level fields.
Masters Thesis
MSc/MA research with session tracking and supervisor assignment.
PhD Dissertation
Doctoral research with extended metadata, embargo support, and examiner review.
Journal Article
Published articles with journal name, volume, issue, DOI, and publisher.
Conference Paper
Academic conference papers with venue, location, and date metadata.
Technical Report
Institutional or funded reports with report number and sponsor fields.
Dataset
Research datasets with format, methodology, variables, license, and availability.
Book / Chapter
Books or chapters with ISBN, publisher, and chapter-level metadata.
Patent
Intellectual property records with inventor, filing, publication, and grant metadata.
Preprint
Early scholarly outputs with clear versioning and controlled discovery rules.
Seven access modes for every kind of content
Control exactly who can view metadata, read files, download documents, or request access — per record.
Anyone can view and download. Fully indexed by search engines and harvesters.
Protected viewer available. Download disabled. Watermarks applied automatically.
Abstract and citation visible publicly. File requires approved access request.
Discoverable metadata. File requires formal request, approval, and time-limited token.
Metadata visible now. File unlocks automatically on the embargo date.
Visible only within the owning institution. Not federated to central discovery.
Staff and owner only. Not discoverable. Requires explicit access approval.
Intake
Flexible upload paths for every scenario
Single submissions, bulk imports, guest deposits, and campus federation — all validated before the review queue.
Step-by-step submission with metadata scoring, duplicate detection, file validation, and AI keyword suggestions.
Import hundreds of records with column mapping, row-level validation, and duplicate awareness.
Researchers and visitors submit through institution-branded forms without a dashboard account.
Track records stored in Google Drive, OneDrive, DSpace, or any institutional server with health checks.
Protected viewing & discovery
Secure access with full discoverability
Authorized users read documents in-browser with watermarks and session controls, while search engines and harvesters find every published record.
Watermarked viewer
Documents rendered with user-specific watermarks showing name, email, IP, and timestamp.
Session-controlled access
Time-limited viewer tokens with configurable view counts, download limits, and automatic expiry.
Google Scholar tags
citation_title, citation_author, citation_pdf_url, and 12 more meta tags on every published record.
OAI-PMH + Dublin Core
Full Dublin Core and DataCite XML via the OAI-PMH harvest endpoint. JSON-LD structured data on every record.
Access request workflow
Visitors request access with a reason. Admins approve with expiry windows of 1-90 days.
Webometrics readiness
7-dimension scoring: crawlability, metadata, OAI-PMH, open access, domain, identifiers, completeness.
Roles & dashboards
Every user sees exactly what they need
Role-based navigation, scoped data, and tenant isolation ensure each user works within their responsibility.
Student workspace
Submit work, track review status, respond to corrections, view receipts, and manage profile.
Supervisor queue
See only assigned submissions. Approve, request correction, or reject with mandatory notes.
Librarian dashboard
Filterable review queue with metadata scoring, claim system, bulk actions, and per-record validation.
Institution admin
Academic structure, user management, subscription billing, compliance monitoring, and launch readiness.
Compliance & reporting
Audit trails, compliance reports, and operational evidence
Every action is logged. Every decision has a reason. Every report respects tenant boundaries and role permissions.
Full audit trail
Publication decisions, access approvals, edits, downloads, corrections, role changes — all recorded.
NUC/NERD reporting
Department compliance scores, publication targets, metadata completeness, and student output reports.
Workflow diagnostics
Detect orphaned submissions, stale claims, missing supervisors, and failed notifications automatically.
Backup and recovery
Automated backup creation with schema + data dump, checksum verification, and restore documentation.
Self-hosted institutional repository with central discovery
Higher institutions that need full data ownership deploy InRep Campus on their own server. Published metadata federates to central discovery.
Files, database, users, and backups stay on the institution's own server. Only metadata syncs to central.
HMAC-SHA256 signed sync with nonce replay protection and exponential backoff on failure.
Cryptographically signed release packages with one-click update and snapshot rollback.
Ed25519/RSA-signed license with 72-hour offline grace. Read-only on expiry — no data loss.
Aligned with repository, metadata, and privacy standards
OAI-PMH
Dublin Core
DataCite
ORCID
Google Scholar
schema.org
NDPA 2023
Controlled Access
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Get your institution set up with guided onboarding, academic structure configuration, and access control from day one.