How an applied research office brought restricted files under stronger control

A research office managing sensitive project data used Inrep Scholar's access control layer to replace informal file-sharing with governed, auditable access decisions.

The research office managed a portfolio of applied research projects, some involving sensitive data or restricted funders. Files were being shared via email or cloud drives with no record of who had accessed what, or when access had been granted.

After configuring restricted access policies in Inrep Scholar, every file request required a formal reason, reviewer approval, and an expiry window. Access grants were logged with the requester, the approver, the date, and the access window — creating a clean evidence trail.

When a funder audit required evidence of data access controls, the team exported the access log directly from the platform. No manual reconstruction was needed.