How a data office aligned reporting, identifiers, and retention evidence

A data management office used Inrep Scholar to connect record identifiers, retention schedules, and metadata completeness into a single reporting view.

The data office was responsible for ensuring that research outputs were correctly identified (DOI, handle, or internal record number), met retention requirements, and had complete metadata for national reporting. These checks were run separately, using different tools and spreadsheets.

After consolidating their workflow in Inrep Scholar, the team mapped their identifier requirements to record fields, enabled metadata completeness scoring, and configured retention period flags. A single report now shows identifier coverage, completeness scores, and retention status across the full collection.

The office reduced the time spent preparing for national data submissions and was able to identify gaps proactively rather than at reporting deadlines.